Accountability Letters

HOW TO MAILor EMAIL ACCOUNTABILITY LETTERS

How to Prepare, Print, and Mail Letters:

Download the respective MS Word letter you wish to send. Save it to your computer for future use.
Always use plain paper. Do not use your business letterhead.
Date the letter on the date in which it will be MAILED.
Fill in the blanks only. Do not alter the BNI Letter in any other way. It has been approved by BNI attorneys.
Always use the mailing address for the recipient found on their application, or in BNI Connect® if they are a member.
Always sign the letters from “The Membership Committee”; never use an individual name.
Save letter to your computer hard drive, referencing applicant or member name in document title.
Print letter & insert into plain envelope. Write return address as follows:
...BNI Alabama
...3408 Wall Triana Hwy #6941
...Huntsville, AL 35813
In all cases, at the time letter is mailed to the applicant/member, a copy of this letter must also be EMAILED to:
...Chapter Vice-President
...Chapter Director
...BNI North Alabama Regional Office ([email protected])

***Emailing letters is also appropriate unless the letter is to open a seat. Then, letter MUST be physically mailed!

***Prefer to email accountability letters from a non-personal email account?

...if your chapter doesn't have one already, open a Gmail account with an email address of "Leadership@ChapterNameBNIAlabama.com"

...To create this account, Google requires a real-looking account First & Last name. Enter a generic name, like "Sam Smith."

...Your Director and multiple chapter leaders MUST be given the account login, as well.

Letter #01 - Classification Conflict (sent to NEW MEMBER APPLICANTS only)

This letter must be sent out equally to all APPLICANTS who are a CLASSIFICATION CONFLICT WITHIN THE CHAPTER.There are NO exceptions.
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Letter #02 - Not a Good Fit (sent to NEW MEMBER APPLICANTS only)

This letter must be sent out equally to all APPLICANTS who are deemed NOT A FIT FOR THE CHAPTER. There are NO exceptions.
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Letter #11 - Declining a RENEWAL (sent to RENEWING MEMBER APPLICANTS only)

This letter must be sent out equally to all MEMBERS who are being DECLINED RENEWAL. There are NO exceptions.
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Letter #03 - Attendance Warning / 2nd Absence

**As of May 7, 2019, this letter is automatically emailed to members by BNI. Chapters no longer need to send it.

Letter #04 - Attendance Warning / 3rd Absence

**As of May 7, 2019, this letter is automatically emailed to members by BNI. Chapters no longer need to send it.

Letter #05 - Probation: Code of Ethics Violation

This letter must be sent out equally to all MEMBERS who are being placed on probation for a CODE OF ETHICS VIOLATION. There are NO exceptions.
**This letter requires prior approval from Chapter Director!**
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Letter #06 - Probation: Policy Violation

This letter must be sent out equally to all MEMBERS who are being placed on probation for a POLICY VIOLATION. There are NO exceptions.
**This letter requires prior approval from Chapter Director!**
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Letter #07 - Probation: Lack of Participation

This letter must be sent out equally to all MEMBERS who are being placed on probation for a LACK OF PARTICIPATION. There are NO exceptions.
**This letter requires prior approval from Chapter Director!**
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Letter #08 - Probation: Timekeeping

This letter must be sent out equally to all MEMBERS who are being placed on probation for TIMEKEEPING. There are NO exceptions.
**This letter requires prior approval from Chapter Director!**
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Letter #09 - Probation: Disruptive Behavior

This letter must be sent out equally to all MEMBERS who are being placed on probation for DISRUPTIVE BEHAVIOR. There are NO exceptions.
**This letter requires prior approval from Chapter Director!**
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Letter #10 - Open Classification
4th Absence: Mail via Certified Mail - Accountability Letter #10(Open Classification Letter)

This letter must be sent out equally to all MEMBERS who CLASSIFICATION IS BEING OPENED. There are NO exceptions.
Must have BNI Director/Director Consultant approval before mailing
This letter immediately opens classification for a new, qualified, reliable member
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